ADMISSION

ADMISSION POLICIES

Academic entrance requirements vary with the status of the prospective student, the program in which he/she desires to enrol, and the requirements of the College. The University reserves the right not to accept any applicant whose qualifications do not meet the standards and requirements of the program and of the College. Information about the specific provisions for admission to any College in the University may be obtained from the College handling the program applied for or from the University Admissions Office.

Students graduating from secondary school who want to enrol at the University of San Carlos as well as college students who want to transfer to the University may take the qualifying examination anytime.

REQUIREMENTS

QUALIFYING EXAMINATION
To take the qualifying examination, the following are required:
  • Three copies of 2x2 pictures (black and white or colored with white background
  • Pencil
  • Testing fee (Please refer to the Admissions Office and/or the Testing Center for the schedule of examination and the corresponding fee.)

     HIGH SCHOOL GRADUATES
High School graduates must pass the qualifying examination. They are required to submit the following at the time of their enrolment.
  • Original Form 138-A (High School Report Card)
  • Original or Certified Copy of Birth Certificate
  • Certified Copy of Alien Certificate of Registration (ACR), if alien student
  • Certificate of Recommendation from the USC Admissions Officer
  • Accomplished Student’s Personal Data Sheet
  • Certificate of Good Moral Character with school seal (For Nursing students only).
  •  
    TRANSFEREES
Transferees are those students who wish to enrol in the University after having been enrolled in a college course in another institution. They must pass the qualifying examination. They must start not their enrolment at the University not later than the third year of a 4-year curriculum or fourth year of a 5-year curriculum.

At the time of their enrolment, transferees must submit the following:
  • Certificate of Transfer Credential (also called Honorable Dismissal)
  • Informative copy of Transcript of Records
  • A statement of good moral character signed by the College Dean or Head of Student Affairs or Head of the previous school
  • Original or certified copy of Birth Certificate
  • Certified copy of Alien Certificate of Registration (ACR), if alien student
  • Interview Clearance from the USC Office of Student Affairs
  • Clearance from the Foreign Students Coordinator, if foreign student
  • Certificate of Recommendation from the USC Admissions Officer
  • Accomplished Student’s Personal Data Sheet
  • Accomplished Accreditation Form
  • A Certificate of Eligibility for admission into the Law Course (CEL) and a Passing Grade in the USC Law Admission
SEQUENCE/ PREREQUISITE COURSES
No student shall be permitted to take any advance courses unless and until he/she passed the pre-requisite course/s. Request for reconsideration of the violation of pre-requisites/sequence of course/s is/are strictly not allowed.
EXCESS LOAD FOR GRADUATING STUDENTS
A graduating student may be permitted to take six (6) units in excess of the normal load, provided that his/her previous academic performance was good, and provided further that the excess load is approved by the school authorities, before the courses and the excess load are assigned to the student. Request for excess load after enrolment is strictly NOT ALLOWED.
PETITION/ TUTORIAL COURSES
A student should sign a petition/ tutorial form for processing within the enrolment period until the last day of adjustment. Petition/ tutorial class will be approved on the following reasons:
  • course is an off semester offering
  • it is a prerequisite course for the next semester offering
  • it is the only course left to graduate during the semester
NATIONAL SERVICE TRAINING PROGRAM
  The document on Implementing Rules and Regulations of the National Service Training Program (NSTP), Act of 2001, states that, “all incoming freshmen students, male and female, starting School Year 2002-2003, enroled in any baccalaureate and in at least 2-year technical-vocational or associate course, are required to complete one NSTP component of their choice, as a graduation requirement. The NSTP shall have the following components which the students can choose from: Reserve Officers Training Corps (ROTC), Literacy Training Service (LTS), and Civic Welfare Training Service (CWTS). Each of the aforementioned NSTP components shall be undertaken for an academic period of two semesters. It shall be credited for 3 units per semester, for 54 to 90 training hours per semester.”

SHIFTEE
Change of Curriculum forms with enrolment flow for shiftees are available at their respective Department. Only the Department Chairs/College Deans are given the authority to consider enrolment of a shiftee student following the admission and retention policies of the university.

SPECIAL STUDENTS
Special students are those who wish to enrol particular courses in this University without credit and who have not satisfied the requirements for admission. Certificate of Transfer Credential will not be required; however, they have to follow the policy on special students as follows:
  • they receive the approval of the Dean and/or Department Chairman for each course they propose to participate in;
  • they are allowed to enrol only during the first week of classes;
  • they pass an interview to be conducted by the Office of Student Affairs (OSA);
  • they execute a contract that waives the right to receive and to demand credit for
  • the work done. (Revised Manual of Regulations for Private Schools, 8th edition 1992, Section 65, Page 42);
  • they pay in full all the fees at the time of enrolment; and
  • they follow strictly the policy of the university with regards to discipline, attendance, etc.
CROSS-ENROLMENT
  Cross-enrolment may be permitted under the following conditions:
  • the student is expecting to graduate during the term;
  • the course/s required for graduation is/are in conflict with his/her other schedule or is/are not offered;
  • the allowance of thirty (30) minutes to one (1) hour to commute between schools is observed;
  • the student shall be enroled only in a school with accredited programs or courses approved by the College Deans/Department Chairpersons.
LAW STUDENTS
A Certificate of Eligibility for Admission into College of Law shall be issued by the School as provided for in CHED Memorandum Order No. 46, series 1996, dated August 12, 1996. Prospective enrolees in the College of Law shall present the Certificate of Eligibility for Admission to the College of Law (CEL) and the Certificate of Transfer Credential with transcript of records showing the completion of bachelor’s degree. In case of deficiencies of the subject requirement as provided for in the CHED Memorandum Order No. 46, series of 1996 dated August 12, 1996, the prospective law students are allowed to enrol on condition that their deficiencies should be completed in the next succeeding term or Summer term. Failure to comply with the deficiencies will disqualify the student to enrol in the next succeeding school year. Prospective enrolees shall apply for CEL at the Office of the Registrar.

FOREIGN STUDENTS
No foreign student shall be allowed to enrol and make payments unless he can present a clearance issued by the Foreign Students Section of the Office of the Registrar. (Clearance means that the foreign students have renewed their visa, passport, ACR, etc. and are cleared by the local BID). Those foreign students who opt to enrol but have not satisfied the requirements will not be given credits or their names will be submitted to the Department of Immigration and Deportation for appropriate action.

STUDENTS WHO ARE INTERESTED TO ENROL IN COURSE/S OTHER THAN WHAT IS REQUIRED IN THE CURRICULUM, EITHER TO COMPLY WITH THE UNIT REQUIREMENTS FOR HONORS OR FOR OTHER PURPOSES, SHOULD SEEK APPROVAL FROM THE VPAA THROUGH THE REGISTRAR, COLLEGE DEANS/DEPARTMENT CHAIRS WHERE THEY BELONG.

THESE POLICIES/REGULATIONS SHOULD BE STRICTLY OBSERVED AND ENFORCED TO FORESTALL A RECURRENCE OF ADVERSE CASES WHICH THIS OFFICE HAS BEEN RECEIVING; OTHERWISE, WE WILL BE CONSTRAINED NOT TO RECOGNIZE ALL THE UNITS EARNED BY THE RESPECTIVE STUDENTS.

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